Overview of Version 10.1 We are pleased to announce the move to a new release, District Edition 10.1. With this new release, you will find some new features in NASIS that are outlined below. Please be aware that you may have to modify tool rights for your users to have access to some of these new features. CENSUS Employee Self Service of Demographic Data
Staff Locator Wizard
STUDENT INFORMATION State Enrollment Overlap Report
Graduation Information
BEHAVIOR Path: Student Information>General>Behavior Tab and Behavior>Behavior Referral Behavior Modifications for BIE Schools
BIE REPORTS Path: BIE Reports BIE Validation Report
Provided below is a small example of results from the BIE Validation Report. The items that are listed in black are warnings and the items in red are errors. If you click on the student’s name, which is an HTML link, it will take you to the area of NASIS where correction is needed.
BIE 30-Day Residential Attendance Report
Below is an example of results when running the 30 Day Residential Report. You can see that the report will tell you which students are eligible or not under the Eligible column. The report will also help you determine why students may not be eligible based on the codes that are entered in the date boxes.
COURSE SECTION Roster Batch Edit Tool Administrators can also end student’s placement in the selected course section by entering a start and end date in the appropriate fields. This will move the student from the active student list to the dropped student list, and modify the student’s schedule tab to indicate the student dropped the course. You can use this feature in place of the Walk-in Scheduler to add/drop students, but be careful of your start and end dates to make sure you not lose any grading or attendance data.
Please watch for a Special Edition of the NASIS Newsletter next month where these new items will be featured in greater detail. For more information on these items and additional changes found in this release, you can find the release notes on the Customer Support Portal > Main Menu > Available Releases). If you would like any further assistance with using these new features, please have your school’s Support Contact schedule a time with a NASIS Support team member.
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Scheduling students is the foundation to get your attendance data into NASIS for BIE reporting. Schools often anguish over scheduling. Never fret. Help is available to ensure your students are scheduled. The first thing you should decide is if you want to mass schedule students using the Request Wizard (Scheduling>Request Wizard) or the Roster Setup tool (Course>Choose Section>Roster Set Up). The Request Wizard works well for scheduling large sets of students who meet the same criteria, into a course with multiple sections, or for use with middle schools and high schools. The Roster Setup tool works well for self contained classes, or elementary schools.
Using the Request Wizard, you can schedule students into courses in batches. For example, a majority of your 9th graders will be taking Algebra 1, and this course is taught by multiple teachers or meets at different times throughout the day. Required requests can be created using the Request Wizard. You can select sets of students based on a grade level or any other criteria by using the ad-hoc reporting tools. Elective requests can be created by students and their guardians via the parent portal, otherwise they can be entered by your staff via the walk-in scheduler. Once requests are created, you can either schedule all of your students at once using the Scheduling Wizard, or you can schedule each student one at a time by using the Walk-in Schedulers ‘Load’ function.
Another option to schedule students is to use the Roster Setup on the sections. Caution: this tool should not be used once school starts – you may lose data as a result! Navigate to the section of any course and you will find the Roster Setup tab. Here you will be able to filter students by grade. Once the roster is created for the attendance courses, you can use the Roster Copy tool (Scheduling>Roster Copy) to fill the same roster into their subject courses/sections, or you can stay on this tool and continue to fill in sections.
Using the tools that are in the Scheduling module will ensure that all your students have a full schedule. The Student Gap Scheduler tool (Scheduling>Student Gap Scheduler) will help you identify students who have gaps and schedule them quickly. With this tool you can either build a report or click on the student and fix the gap using the Walk-In Scheduler. This tool is especially helpful for dormitory schools. Lastly, the Schedule Gap Filler helps load students with gaps during certain times of the day, into courses like study hall. For more information about the Scheduling Wizard or best practices regarding the use of the Walk-in Scheduler versus the Roster Set Up tool, please check out the prior newsletter articles on scheduling: As always, the Campus NASIS team and BIE NASIS team is available to assist your support contacts or discuss training opportunities for the school and the team that handles scheduling.
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Do not miss your opportunity to participate in the ongoing dialogue of NASIS users from your region. Mark your calendars now. Schools are invited to attend the first monthly NASIS teleconference call for the 2009-2010 school year. They will begin in September. These calls afford you and your staff a way to connect with the BIE, Infinite Campus, and other schools using NASIS. The monthly calls are a great opportunity to ask questions, express concerns, and learn how other schools are using the system. You are invited to attend the scheduled call that is specific to your region (East, West, and Navajo). We strongly encourage your school to attend these meetings! If you have any questions about the schedule, or other details listed below, please don’t hesitate to contact Infinite Campus or your BIE NASIS Education Specialist.
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It is recommended that a school have three types of user groups:
Given that a user may fill several roles within a school, it is likely they could belong to more than one group. The distinction between role-based groups and calendar rights is that Tool Rights (access to different areas of the application) are assigned to role-based groups whereas calendar rights groups have no Tool Rights associated with them, only access to school, year and calendar. You can assign tools and calendars to individual user accounts but it is not recommended because of the extra time and effort it will take to maintain that type of setup. Best practices for using Calendar Rights groups Calendar Rights determine access to both a school’s calendar and a corresponding year. In the recommended set up there should be several types of Calendar Groups; a group for past calendars (-1), one for current calendars (1) and another for future calendars (1+), if staff like to work ahead. This eliminates having to create a brand new group every year. As part of the end-of-year process, past calendars should be set to read-only by unchecking the Modify Rights check box. To create a calendar group: 1. Navigate to System Administration>User Security>Groups.
To assign this group to staff accounts: 1. Navigate to System Administration>User Security>Users. Ideally a staff person would belong to multiple groups; Tool Rights groups based on their role and the appropriate Calendar Group(s). The example below demonstrates how a user can be a member of one or more Role Based groups and Calendar Rights groups.
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Setting the Active Year and Using the Reports Roll Forward Wizard We hope that by the time you read this newsletter you have successfully rolled forward your calendar and enrollments into your 09-10 Calendar. If you have not set up your 09-10 Calendar and rolled forward your student enrollments from 08-09, please contact NASIS Support as soon as possible. For those that have rolled forward and closed out the 08-09 school year, we would like to remind you to activate your 09-10 Calendar. It is important to activate your 09-10 Calendar before the start of your new year. Only one school year can be marked as the active year at any given time. The School Years tab (System Administration > Calendar > School Years) lists all of the years for which data is stored in the Campus program.
The list of school years is used in the categorization of school data for that selected year. If the Active “x” is not next to the 2009-2010 year, select the year and check the Active Box (see below).
We would also like to remind you to take advantage of the Reports Roll Forward Wizard. The Reports Roll Forward Wizard eliminates the need to recreate Report Cards, Transcript Layouts and Schedule Layouts. The Reports Roll Forward tool (System Administration > Preferences > Reports Roll Forward) is used when districts are rolling calendars forward and have also created reports. This tool will move those reports into the next year’s calendar.
System Administration > Preferences > Reports
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The student locator may not function correctly when schools enter the suffix of a student in the name fields (Example - Jr, Sr, I, II, III, and V). Please make sure that you use the suffix dropdown list. This ensures you don’t have duplicate students to clean up at the end of the year and that BIE data is clean and accurate.
If you currently have students with suffixes in the name fields, they should be corrected through the student’s Identity tab. If you need assistance in identifying which students need this correction please contact NASIS Support.
The student locator tool was recently updated to search your district edition to see if your student was historically enrolled at your school, but was never on the state edition. For example, the student was enrolled prior to 06-07. However, the tool only searches for students; therefore it is still possible that you already have this new student as a contact (sibling, cousin, emergency contact) in your system. To avoid creating a duplicate on your district edition, be sure to perform an All People search for your student prior to using the student locator.
If you would like more information on using the Student Locator please click here. |
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  Just a reminder…
Please remember to verify that your staff has successfully completed Security Awareness Training (SAT). All BIE employees with access to government computer systems and other individuals (BIE contractors and contract/grant school staff) with access to BIE computer systems, operating systems or by maintaining digital information on behalf of BIE are required to take the security awareness training. The Security Awareness Training is delivered though the DOI Learn (Department of Interior Learning Management System) at https://doilearn.doi.gov. If you have trouble logging in or using the training, you can call the DOI Learn help desk at 866-466-1998 or send an e-mail to doilearn@geolearning.com. |
Best Practice
