Feature School: Sequoyah Schools

With a high profile due to its outstanding athletics program, this school needs own Public Relations staff. We were given a statement for this article that gives a bit of the history of the school:

“Sequoyah Schools, a boarding school for Native American students, originated in 1871 as an orphan asylum to take care of the many orphans who came out of the Civil War. It has since served as the Sequoyah Orphan Training School and the Sequoyah Vocational School.

TECH FOCUS

Looking to print a list of no-shows at your school? This may prove to be a trickier task than you realize. Ad Hoc Reporting is designed to pull students, and according to the database view, people with enrollments flagged as no-shows are not technically students. So what can you do?

The Walk-in Scheduler is used to build a schedule for a student that doesn’t have a schedule or to make changes to an existing schedule. The moment the changes are made in the Walk-in Scheduler, the change is made to the teacher’s roster and in the teacher’s grade book, thus minimizing the amount of time spent re-entering the same data in multiple places.

When students need to be added to or dropped from classes, the best way to make the changes is to use the Walk-in Scheduler. Start and end dates of “drops” and “adds” is only one benefit of using the Walk-in Scheduler.
The Roster Setup tool should only be used prior to the start of school to build rosters for courses. The Roster Setup tool allows a roster to quickly be created by selecting students and adding them to a course. It is important that you do not use the Roster Setup tool to move students in and out of sections after the initial course setup. Not only do you risk losing grades you also change your course attendance results. If you add students at a later date with this tool, it will appear as if they started on the first day of school. This will skew your ADM/ADA calculation.

The moral of the story: use the Roster setup as a tool for the initial loading of students into courses. Use the Walk-In Scheduler for scheduling modifications after the initial course rostering.

Are You Ready?

Many schools have implemented most modules of NASIS. Those schools find that having a clean census module enables them to be successful in other areas such as SpEd, Food Service, Report Cards, Messenger, and the Campus Portal. Are you ready to implement more modules at your school?

Hot Topics
Enrollment Overlaps and How to Resolve Them

With spring around the corner it is time to think about how to close out the school year correctly. It is important to have your NASIS data as clean and accurate as possible. One aspect of keeping your data clean is to make certain your school doesn’t have Overlapping Enrollments. An enrollment overlap happens when a student’s enrollment at one school is not ended properly and a new enrollment is created for that student at a different school and there is not a clean transfer of enrollment records. In order to avoid overlapping enrollments, the schools involved in the student transfer need clear communication on the dates the student is physically leaving one school and begins classes at another school. Both schools should accurately report these dates in NASIS. The student’s end date can’t extend beyond their start date at another school. It is the last date in which the student was enrolled at your school and any related records such as attendance would be tracked. 

Help You Help Yourself

Are there new trainings being offered? What’s the phone number for the Monthly School Teleconference? When is my “Tool Rights Training” WebEx taking place?

The answers to these questions and more are just a few clicks away. Visit the NASIS Project Portal (http://mambo.infinitecampus.com/nasis) to find out the most up-to-date information related to NASIS.

There are two levels of access to the Web site. As a “Public” user, no logon is required. Any article identified as “Public” can be viewed by anyone who visits the site. The “Events Calendar” on the right-hand sidebar is also accessible. Click on the link “This month” or “Next month” and a full calendar page will open with training and monthly status call dates.

The second level of access requires users to register and setup a user account. Once an account has been verified and activated, documents and articles identified as “Registered” will become accessible upon user login. Some registered information includes past issues of the NASIS News newsletters and the monthly teleconference telephone numbers and access codes.

Can’t find the NASIS Info email with the latest NASIS reminder, check the NASIS Portal, the “Latest News” commonly includes information that is sent out via the NASIS Listserv. Can’t find the information you are searching for? Click on “Have a Question” or “Submit News” and let us know. We would be happy to post relevant information and news.

Visit the NASIS Portal soon!

NASIS Speak
The NASIS Project Portal – Your Gate to Useful Information

User Notices provide a way to announce upcoming events, the daily school bulletin, district happenings, etc. Any user that logs into NASIS will see the user notices. NASIS Portal (a.k.a. Parent Portal) users can also view user notices if the district sets that preference.These notices are separated into District Notices and School Notices.

Enrollment Overlap occurs when students are simultaneously enrolled in two schools with the same calendar type over the same data range. A student can only be enrolled at one primary school and one secondary/ancillary school on any given date.

Walk-In Scheduler is used to build a schedule for a student who doesn’t have a schedule or to make changes to an existing schedule. The moment the changes are made in the Walk-in Scheduler, the change is made to the teacher’s roster and in the teacher’s grade book, thus minimizing the amount of time spent re-entering the same data in multiple places. Use start dates and end dates in the walk-in scheduler, instead of using the roster setup tool if the school year has already begun.